Hillsborough County Public Schools, Florida
Tuesday, 07/07/2020
School Board Meeting
Title

B6.02 - Approve the Lowest Responsive, Responsible Bid Submitted by Glass Protection Specialist of Florida, LLC - Invitation to Bid (ITB) #20076-MST-IV Window Tinting and Related Services (Finance Division)

Description

On May 1, 2020, Procurement Services, in conjunction with the Maintenance Operation Department, issued an ITB for vendors to provide window tint and window security film, installation, and repair throughout the District.

The initial term of this agreement shall be for one year, with four additional 1-year renewals. There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

Gap Analysis

The District requires vendors to provide services for window tinting and window security film, installation, and repair at our District buildings and school sites.

Previous Outcomes

Previous contracts for window tinting and related services have been approved by the Board and successfully implemented.

Expected Outcomes

Upon approval the District expects the vendor to provide the necessary window tinting services in according to the terms and conditions listed in the bid. The awarded vendor is:

Glass Protection Specialist of Florida, LLC.

Strategic Plan Goal

* Establish a strong foundation of financial stewardship

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

Recommendation

Approve the lowest responsive, responsible bid submitted by Glass Protection Specialist of Florida, LLC.

Contact

Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Financial Impact

Based on estimated quantities, funds in the amount of $200,000 will be available in Fund 370 - Millage, transferred as needed.  As services are needed, funds will be transferred to the using department. For tracking purposes, the project number specific to this agenda items is 8019.

Review Comments

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.

Gretchen Saunders , Chief Financial Officer (813) 272-4270