B6.17 - Approve the Increase in Expenditures for Request for Proposals (RFP) #16091-MST Camera and Access Control Systems (Installation, Maintenance, Repair, and Modification) (Finance Division)

On October 4, 2016, the Board approved RFP #16091-MST for the purchase of maintenance, repair, and modification of existing security cameras and access control systems, as well as the installation of new equipment at various district sites. 

At this time, future expenditures have exceeded the amount originally estimated, requiring additional Board approval. Under the Safety and Security of School Buildings Grant, the District will be installing new camera systems where needed and reinforcing and adding to existing systems. This project will be completed over two years for a total of $3,500,390. The District has negotiated a savings of $291,970 for this large purchase. 

The District requires security cameras at district sites for the safety and security of students and staff.

This agreement continues to be successful. 

Upon approval, the District expects the vendor to continue to provide the requested goods and services according to the terms and conditions listed in the agreement. The awarded vendor is:

GSA Security, Inc.

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

* Establish a strong foundation of financial stewardship

Approve the increase in expenditures for RFP #16091-MST.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Christopher Farkas, Chief Operating Officer, christopher.farkas@hcps.net, (813) 272-4004

Funds not to exceed the amount of $300,000 will be available in various budgets districtwide for routine repairs. Funds not to exceed the amount of $3,500,390 will be available in the Safety and Security of School Buildings Grant, Fund 393, for purchases over two years. 

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.