Hillsborough County Public Schools, Florida
Tuesday, 07/07/2020
School Board Meeting
Title

B6.01 - Approve the Lowest Responsive, Responsible Bid Submitted by Shenandoah General Construction LLC - Invitation to Bid (ITB) #20075-MST-IV Storm Sewer Pipe Lining Project (Durant High School) (Finance Division)

Description

On April 30, 2020, Procurement Services, in conjunction with Sites and Utilities, issued an ITB for the lowest responsive responsible vendor to provide the repairs necessary for the twin 36" storm pipes at the north end of the Durant High School football field.

The award of this contract will be in effect beginning July 8, 2020, and will continue for a mutually agreed period to allow for the completion of the project. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for the duration of the project. 

Gap Analysis

The District requires a vendor to repair the sewer pipe linings at Durant High School.

Previous Outcomes

This is a one-time project.

Expected Outcomes

Upon approval, the District expects the vendor to provide the necessary repairs and services according to the terms and conditions listed in the ITB. The awarded vendor is:

Shenandoah General Construction LLC

Strategic Plan Goal

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

* Construct and maintain facilities that create an environment conducive to teaching and learning

* Establish a strong foundation of financial stewardship

Recommendation

Approve the lowest responsive, responsible bid submitted by Shenandoah General Construction LLC.

Contact

Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Financial Impact

Funds not to exceed $65,825 will be available in Millage. For tracking purposes, the project number specific to this agenda item is 8010.

Review Comments

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.

Gretchen Saunders , Chief Financial Officer (813) 272-4270