Hillsborough County Public Schools, Florida
Tuesday, 07/07/2020
School Board Meeting

B6.03 - Approve the Lowest Responsive, Responsible Bid Submitted by Advanced Recreational Concepts - Invitation to Bid (ITB) #20074-MST-IV Playground Safety Services - Synthetic Rubber (Finance Division)


On May 13, 2020, Procurement Services, in conjunction with Sites and Utilities, issued an ITB to establish fixed pricing for the installation and repair of synthetic rubber playground safety surfaces. These surfaces are installed and/or repaired to a compacted thickness in order to be in compliance with Consumer Products Safety Commission guidelines.

The initial term of this contract shall be for a one-year period, with four 1-year renewals. All prices are firm against any increase for the initial term. There is a 30-day termination for convenience clause included in this contract. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

Gap Analysis

The District requires a vendor to provide synthetic rubber product for safer playgrounds districtwide.

Previous Outcomes

This is a first time bid. 

Expected Outcomes

Upon approval the District expects the vendor to provide the necessary repairs and services according to the terms and conditions listed in the ITB. The awarded vendor is:  

Advanced Recreational Concepts

Strategic Plan Goal

* Establish a strong foundation of financial stewardship

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health


Approve the lowest responsive, responsible bid submitted by Advanced Recreation Concepts. 


Christopher Farkas, Chief of Operations, Christopher.farkas@hcps.net, (813) 272-4004

Financial Impact

Based on estimated quantities, funds in the amount of $354,204.00 will be available in Project 8065 from the 2020/2021 Maintenance Department budget and also referendum funding, depending on the project.

Review Comments

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.

Gretchen Saunders , Chief Financial Officer (813) 272-4270