B6.10 - Approve Amendment 2 with EduPoint for Additional Resources to Implement Synergy Student Information System (SIS) (Information Technology)

On July 30, 2019, the Board approved the highest ranking reply from Edupoint Educational Systems for Invitation to Negotiate #18082-DST-IV to replace our SIS. This agenda item provides additional subject matter experts to assist with, and accelerate the implementation of the Edupoint Synergy SIS. Delays to the implementation timeline have occurred as district resources were redirected to support eLearning due to COVID-19, as well as address production support and required updates to our legacy SIS.

Timely implementation of the new SIS is needed to deliver accurate data necessary to drive transformation, increase information reliability, and reduce risks and cost.

The District requires contractors to provide services to replace the legacy mainframe SIS and consolidate various applications. 

The resources provided by Edupoint to date have been effective and shown the expertise necessary to support a successfully implementation.

Upon approval, the District expects the vendor to provide the requested services according to the terms and conditions listed in the agreement. The awarded vendor is:

Edupoint Educational Systems.

* Provide a student-centered learning environment that engages every child

* Engage and communicate with families and stakeholders

* Continuously improve processes and systems

Approve Amendment 2 to Edupoint Software license agreement to support go-live summer 2021.

Rick Laneau, General Manager, Information Technology, rick.laneau@hcps.net, (813) 272-4254
Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374

Funds not to exceed the amount of $881,250 will be available in the Information Technology Department budget. 

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.