Hillsborough County Public Schools, Florida
Tuesday, 07/07/2020
School Board Meeting
Title

B6.12 - Approve the Statement of Work (SOW) with iBi Solutions for Analytics and Data Warehouse Development and Support (Information Technology)

Description

This agenda item augments Information Technology staff with contractors to maintain operation of our data warehouse. The data warehouse system is utilized by multiple applications including: student information system (SIS) vendor interfaces, teacher evaluation verification, and English for speakers of other languages verification. There are several large projects that are impacting these systems, including the upgrade to the Infor (US), Inc. Enterprise Resources Planning Software, implementation of a new SIS, and migration to a new database platform. Additionally, our systems must be kept in compliance with Florida Department of Education requirements, Hillsborough Classroom Teachers Association, and internal district business processes.

The SOW includes services for software design, development, testing, and administration. These services will be used to move the data warehouse from an unsupported IBM Database 2 platform to a Microsoft SQL Server platform and to provide ongoing assistance on an as needed basis. This SOW is governed by the terms of the Master Services Agreement between the district and iBi Solutions approved by the Board on April 21, 2015.

Gap Analysis

The District requires contractors to provide services for analytics and data warehouse development and support.

Previous Outcomes

Specific contractors, currently employed at iBi Solutions, have worked on prior engagements with the District and have unique knowledge and expertise regarding several of our systems. Leveraging these individuals provides a cost-effective solution for staff augmentation.

Expected Outcomes

Upon approval, the District expects the vendor to provide the requested services according to the terms and conditions listed in the SOW.  The awarded vendor is:

iBi Solutions

Strategic Plan Goal

* Continuously improve processes and systems

* Recruit, support, and retain a highly effective and diverse workforce

Recommendation

Approve the SOW with iBi Solutions for analytics and data warehouse development and support.

Contact

Ken Bazick, Manager, Information Technology, ken.bazick@hcps.net, (813) 272-4266
Rick Laneau, General Manager, Information Technology, rick.laneau@hcps.net, (813) 272-4254
Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374

Financial Impact

Funding not to exceed $143,800 will be included in the Information Technology department budget for this expense.

Review Comments

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.

Gretchen Saunders , Chief Financial Officer (813) 272-4270