C6.12 - Approve the Addendum for Insurance Administration Services from Broadspire Services, Inc. (Finance Division)

On January 15, 2013, the Board approved Request for Proposal (RFP) #12176-MST for Insurance Administration Services. This RFP identified Broadspire Services, Inc. as the provider of claims management services regarding workers' compensation, auto, and general liability for the Safety and Risk Management Department.

Per 6A-1.012 (15) Purchasing Policies, except as otherwise required by statute, a district school board, when purchasing insurance, entering risk management programs, or contracting with third party administrators, may make any such acquisitions through the competitive solicitation process as described herein or by direct negotiations and contract.

If approved, the agreement will be renewed through June 30, 2021. There is a 30-day termination for convenience clause included in this contract. 

The District has a need for insurance administration services.

Vendor has successfully provided insurance administration services regarding workers' compensation, auto, and general liability for the Safety and Risk Management Department since 2013.

Upon approval, the District requires the vendor to provide the necessary services according to the terms and conditions listed in the RFP. The awarded vendor is:

Broadspire Services, Inc.

* Establish a strong foundation of financial stewardship

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

Approve the addendum for insurance administration services from Broadspire Services, Inc. 

Corries Culpepper, Director, Safety & Risk Management, corries.culpepper@sdhc.k12.fl.us, (813) 840-7345
Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Funds in the amount of $741,830 will be available in the General Liability Self Insured Fund and in the Safety & Risk Management Budget.

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.