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Hillsborough County Public Schools, Florida
Tuesday, 07/28/2020
School Board Meeting
Title

B6.11 - Approve the Piggyback #20121-PGB-BJH of the Agreement Between Daikin Applied Americas, Inc. (Daikin) and Region 4 Educational Service Center - Texas (Region 4 ESC) - Request for Proposal (RFP) R150505 HVAC Equipment, Installation, Service and Related Services (Finance Division)

Description

If approved, the District will utilize the agreement with Daikin for the purchase and installation of HVAC equipment, districtwide. 

The first term of the Region 4 ESC RFP was from October 1, 2015, through September 30, 2016, with the option to renew for four additional 1-year periods through September 30, 2020. The contract has now been extended an additional three months through December 31, 2020.  This agreement may be terminated at any time.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements.

Gap Analysis

The District requires the named vendor to provide HVAC equipment, installation and related services. 

Previous Outcomes

Previous agreements with Daikin have been approved by the Board and successfully implemented.

Expected Outcomes

Upon approval, the District requires the vendor to provide the goods and services according to the terms and conditions listed in the agreement. The awarded vendor is:

Daikin Applied Americas, Inc.

Strategic Plan Goal

* Establish a strong foundation of financial stewardship

* Construct and maintain facilities that create an environment conducive to teaching and learning

Recommendation

Approve the piggyback contract of the agreement between Daikin and Region 4 ESC.

Contact

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Financial Impact

Funds in the amount of $1,500,000 will be available in the Capital and Referendum funds. 

Review Comments

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.

Gretchen Saunders , Chief Financial Officer (813) 272-4270