B6.10 - Approve the Piggyback #20124-PGB-CJ of the Agreement Between Haskell Office, LLC (Haskell) and Region XIV Educational Service Center, Texas (Region XIV) via the National Coopertative Purchasing Alliance (NCPA) -Agreement #07-31 Furniture (Finance Division)

On July 30, 2015, Region XIV issued a request for proposal on behalf of NCPA which provides that any county, city, special district, local government, school district, private K-12 school, higher education institution, state, other government agency, healthcare organization or nonprofit organization may purchase products and services through this contract. Upon award, the master agreement is administered by NCPA. If approved, the District will utilize this agreement for the purchase of mobile student seating with storage base and tablet tray. The NCPA agreement is the highest discount possible for Haskell products. Product will be ordered and serviced by Ernie Morris Enterprises, Inc. located in Bushnell, Florida. 

The first term of the NCPA agreement was from October 1, 2015, through October 31, 2018, with the option to renew up to five additional years. The agreement is currently valid through October 31, 2021. This agreement may be terminated at any time. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications. 

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements.

The District expects the named vendor to provide classroom furniture for school sites as requested.  

This is a new piggyback contract for the District. 

Upon approval, the District requires the vendor to provide the goods and services according to the terms and conditions listed in the agreement. The awarded vendor is:

Haskell Office, LLC

* Establish a strong foundation of financial stewardship

* Construct and maintain facilities that create an environment conducive to teaching and learning

Approve the piggyback of the agreement between Haskell and Region XIV.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Funds in the amount of $850,000 will be available in Capital funds. 

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.