B6.09 - Approve the Piggyback #20123-PGB-CJ of the Agreement Between Ernie Morris Enterprise, Inc. and Charlotte County Public Schools (CCPS) - Request for Proposal (RFP) 15/16-603DF Classroom & Office Furniture Discount Bid (Finance Division)

On December 20, 2019, Procurement Services, on behalf of the Operations Department, requested quotes for classroom furniture. Ernie Morris, located in Bushnell, Florida, was the lowest bidder on select items including classroom bookshelves, laptop charging carts, 2-door lockable storage cabinets, and teacher podiums. The pricing on Ernie Morris' submitted quote is based on an awarded agreement with CCPS. If approved, the District will utilize this agreement for the purchase of classroom furniture.  

The first term of the agreement was from May 11, 2016, through May 10, 2017, and has four 1-year renewal options. This agreement may be terminated at any time. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications. 

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements.

The District expects the named vendor to provide classroom furniture for school sites as requested.  

This is a new piggyback contract for the District. 

Upon approval, the District requires the vendor to provide the goods and services according to the terms and conditions listed in the agreement. The awarded vendor is:

Ernie Morris Enterprises, Inc.

* Construct and maintain facilities that create an environment conducive to teaching and learning

* Establish a strong foundation of financial stewardship

Approve the piggyback of the agreement between Ernie Morris and CCPS.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Funds in the amount of $150,000 will be available in Capital funds.

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.