C6.05 - Award Invitation to Bid (ITB) #20081-EST-IV TV Studio Equipment - Purchase, Installation, Repair, and Related Parts (Finance Division)

On July 1, 2020, Procurement Services, in conjunction with Information Technology, issued an ITB for the purchase, installation, and repair of TV studio equipment including items such as camcorders, microphones, and sound systems. TV studios are located at most of our traditional schools and are utilized to broadcast schoolwide events, morning shows, and for media production classes.  

The initial term of this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and renewed by the Superintendent, per the terms of the specifications.

 The District expects vendors to provide TV studio equipment including installation, repair, and parts to our school sites.

Previous contracts for TV studios have been approved by the Board and successfully implemented. This replaces ITB #14115-EST.

Upon approval we require the vendor to provide the necessary construction and services according to the terms and conditions listed in the bid. The awarded vendor on this bid is:

Encore Broadcast Equipment Sales, Inc.

* Provide a student-centered learning environment that engages every child

* Establish a strong foundation of financial stewardship

Award ITB #20081-EST-IV to Encore Broadcast Equipment Sales, Inc.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Jeremy Bunkley, Chief Technology Officer, jeremy.bunkley@hcps.net, (813) 272-4230

Funds in the amount of $200,000 will be available in capital funds and various district site budgets. There is not one specific project number assigned for these purchases. 

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.