B6.09 - Approve Piggyback #20131-PGB-BJH of the Agreement Between Williams Scottsman, Inc. (WillScot) and Region 4 Educational Service Center - Texas (Region 4 ESC) - Agreement R160101 Modular Buildings, Portable Storage, and Relocatable Walkways (Finance Division)

If approved, the District will utilize the agreement with WillScot for the leasing of modular buildings at the District's HOST and Caribe programs located at 5410 N. 20th Street and 5630 N. Lois Avenue, respectively.

The first term of the Region 4 ESC agreement was for three years from July 1, 2016, through June 30, 2019, with the option to renew for two additional 1-year periods. The contract is currently valid through June 30, 2021.  This agreement may be terminated at any time.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements.

The District expects vendors to provide leased modular buildings. 

Previous agreements with WillScot have been approved by the Board and successfully implemented.

Upon approval, the District requires the vendor to provide the goods and services according to the terms and conditions listed in the agreement. The awarded vendor is:

Williams Scottsman, Inc.

* Establish a strong foundation of financial stewardship

* Construct and maintain facilities that create an environment conducive to teaching and learning

Approve the piggyback #20131-PGB-BJH of the agreement between WillScot and Region 4 ESC.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Funds in the amount of $125,000 will be available in the HOST and Caribe grant funds.

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.