B6.05 - Approve the Highest Ranked Proposals from Multiple Vendors - Request for Proposals (RFP) #20057A-MST-IV Intercom Systems Maintenance and Repairs (Finance Division)

On July 1, 2020 , Procurement Services, in conjunction with the Communications and Electronics Department, issued an RFP for proprietary intercom systems maintenance and repair. The purpose of this RFP is to identify and directly negotiate with factory-certified vendors to establish prescribed services levels with an emphasis on technical qualifications.

The initial term of this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and renewed by the Superintendent, per the terms of the specifications.

The District expects vendors to provide maintenance, repair, and modification of proprietary intercom equipment at various District sites.

Previous contracts for Intercom Services have been approved by the Board and successfully implemented. This replaces RFP #13027-MST.

Upon approval we require the vendor to provide the necessary services according to the terms and conditions listed in the proposal.  The awarded vendors on this bid are:

A-TECH Consulting, Inc.

Rauland Borg Corporation of Florida

* Establish a strong foundation of financial stewardship

* Continuously improve processes and systems

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

Award RFP #20057A-MST-IV to A-TECH Consulting, Inc. and Rauland Borg Corporation of Florida.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Benjamin Moore, General Manager, Maintenance, benjamin.moore@sdhc.k12.fl.us, (813) 635-1101
Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Funds in the amount of $500,000 will be available in project 8021 District Wide Intercoms.

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.