B6.08 - Approve the Renewal of Software Licenses from TEC-LINK, LLC. - Invitation to Bid (ITB) #19173-DST-KJ Symantec SymEd (Finance Division)

On October 15, 2019, the Board approved the lowest responsive, responsible bid submitted by TEC-LINK, LLC to establish fixed price for Symantec SymEd Software. The Symantec SymEd Bundle is a suite of software utilized by the district to address computer security, software installation, and maintenance. This bundle licenses anti-virus software for approximately 135,000 devices including desktops, laptops and servers as well application provisioning, updating and encryption.

The renewal period of this agreement is from September 12, 2020, through September 11, 2021. There is a 30-day termination clause included in this contract. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

The District expects vendors to provide and maintain computer software licenses for security, software installation, and maintenance.   

Previous licenses and services have been approved by the Board and were successfully implemented during previous years.

Upon approval, the District requires the vendor to continue to provide licenses and support according to the terms and conditions listed in the agreement. The awarded vendor is:

TEC-LINK, LLC.

* Establish a strong foundation of financial stewardship

* Continuously improve processes and systems

Approve the renewal of software licenses from TEC-LINK, LLC. 

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Jeremy Bunkley, Chief Technology Officer, jeremy.bunkley@hcps.net, (813) 272-4320

Funds in the amount of $1,265,902.24 will be available in the Information Technology Department budget.

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.