Notice: Undefined index: HCPSBrdAgenda_user_permissions in E:\inetpub\www2root\BoardAgenda\local\includes\cover-print-standard-setup.php on line 63
<br /> <b>Notice</b>: Undefined variable: page_title in <b>E:\inetpub\www2root\BoardAgenda\Shared\cover-print-version-2020.php</b> on line <b>80</b><br />
Hillsborough County Public Schools, Florida
Tuesday, 09/22/2020
School Board Meeting
Title

C6.06 - Approve the Highest Ranked Proposal from Aon Consulting, Inc. - Invitation to Negotiate (ITN) 20118-DST-IV Health and Benefits Consulting Services (Finance Division)

Description

On June 30, 2020, Procurement Services, in conjunction with the Employee Benefits and Insurance Department, issued an ITN for Health and Benefits Consulting Services. The District’s Employee Benefits Consulting partner collaborates with Hillsborough County Public Schools (HCPS) to provide strategy and design, financial/actuarial consulting, vendor management and renewal, wellness and health transformation, plan performance and benchmarking, compliance and legal consulting, and clinical and claims audits. The consulting partner will also provide subject matter experts (e.g., actuarial, legal, pharmaceutical, wellbeing) and assist with the District's ongoing ITN by providing development, strategic assessment, and evaluation, as well as subsequent contract negotiations and contract terms, and finalist meetings.

The initial term of this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and renewed by the Superintendent, per the terms of the specifications.

Gap Analysis

The District expects vendors to provide Employee Benefits Consulting and Actuarial Services while working in conjunction with the HCPS Employee Benefits and Insurance Department.

Previous Outcomes

Previous contracts for Health and Benefits Consulting Services have been approved by the Board and successfully implemented during previous years.

Expected Outcomes

Upon approval, the District requires the vendor to provide the requested goods and services according to the terms and conditions listed in the agreement. The awarded vendor is:

Aon Consulting, Inc.

Strategic Plan Goal

* Continuously improve processes and systems

* Establish a strong foundation of financial stewardship

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

Recommendation

Approve the highest ranked proposal from Aon Consulting, Inc.

Contact

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Tracy Schatzberg, Ed.D., SHRM-CP, General Manager, Employee Benefits & Insurance, tracy.schatzberg@sdhc.k12.fl.us, (813) 272-4665

Financial Impact

The consulting fees due are commissions and fees supported by the cost of benefits paid for by health and voluntary benefits, with a medical commissions cap of .045 percent (maximum cap of $825,000). 

Review Comments

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.

Gretchen Saunders , Chief Financial Officer (813) 272-4270