B6.05 - Approve the Highest Ranked Proposal from Imperial Bag & Paper Company, LLC - Request for Proposals (RFP) #20126-DST-IV Paper Products - Student Nutrition Services (SNS) (Finance Division)

On July 8, 2020, Procurement Services, in conjunction with SNS, issued an RFP for paper products to be used in school cafeterias and lunchrooms including storage and to-go bags, plates, bowls, lunch trays, napkins, cups, and corrugated boxes. 

The initial term of the contract shall be from January 1, 2021, through June 30, 2022. This contract may be renewed for four additional 1-year periods. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for the first term of the agreement. This contract will be reviewed and evaluated annually and renewed by the Superintendent, per the terms of the specifications.

The District expects vendors to provide paper products to be used in SNS cafeterias and lunchrooms.

Previous contracts for SNS Paper Products have been approved by the Board and successfully implemented during previous years.

Upon approval, the District requires the vendor to provide the requested goods and services according to the terms and conditions listed in the agreement. The awarded vendor is:

Imperial Bag & Paper Company, LLC

* Establish a strong foundation of financial stewardship

Approve the highest ranked proposal from Imperial Bag & Paper Company, LLC.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

This fiscal year was lower due to the schools being closed after Spring break for the pandemic. Even though the proposals submitted were higher, our estimated expenditure for this school year will remain at $4,200,000.  
 
 2019/2020       $3,683,342.62
 2018/2019       $4,431,577.06

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person review. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.