B6.05 - Accept Piggyback Agreement #20163-PGB-LG of the Agreement Between the State of Florida and Multiple Vendors – Contract #46000000-15-1 Defense Products (Operations Division)

If approved, the Security and Emergency Management Department will utilize this contract to purchase various security officer supplies such as ammunition, duty belts, and training materials. These contracts include discounts of three percent to 52 percent off list prices, a wide product selection within 30 brands and manufacturers, standard warranty coverage, and pricing that is tied to the Producer Price Index to keep current with the market. At this time, ammunition is needed from Lawmen's and Shooters' Supply, Inc.  

The initial term of this agreement was from October 1, 2015, through September 30, 2018, and is currently renewed through September 30, 2021.  This agreement may be terminated at any time. 

The District requires the purchase of security officer supplies for the day to day operations of the Security and Emergency Management Department.

Previous agreements for the purchase of security officer supplies have been successfully implemented during previous years.

Upon approval, the District expects the vendor to provide the requested goods and services according to the terms and conditions listed in the agreement.  The awarded vendors are:

·         Commonwealth Ammunition, LLC

·         Lawmen’s and Shooters' Supply, Inc.

·         Lou’s Police Distributors, Inc.

·         Safariland, LLC

·         Security Equipment Corporation

·         SRT Supply, Inc.

·         SSD International, Inc.

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

* Establish a strong foundation of financial stewardship

Accept the piggyback of the agreement Contract #46000000-15-1 Defense Products between multiple vendors and the State of Florida.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
John Newman, Chief of Security and Emergency Management, john.newman@sdhc.k12.fl.us, (813) 840-7215

Funds in the amount of $150,000 will be available in the Security and Emergency Management Department budget.  For tracking purposes, the project number specific to this agenda item is 6954. 

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.