HCPS FL Logo Teaching and Learning
Action Item
DATE: Tuesday, August 2, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the Hillsborough County Board of County Commissioners Invitation to Bid (ITB) ITB-P-0173-0-2013/CK CISCO Hardware, Software, Maintenance, and Maintenance Contract Administration with Presidio Networked Solutions, Inc. for SMARTnet Maintenance (Business Services Division)
EXECUTIVE SUMMARY
Cisco Systems, Inc. SMARTnet Service includes both hardware and software support for Cisco equipment and provides direct access 24 hours a day, 365 days a year to specialized experts in the Cisco Technical Assistance Center (TAC). This maintenance is needed to ensure schools have network connectivity to the Internet, district online resources, and to support online testing and teaching aids. The district utilizes Cisco enterprise network equipment located in the district’s Data Center and the Instructional Services Center, as well as equipment located in all schools and remote sites. 

In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.  This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $253,558.22 will be available in the Information Technology budget for the 2016/2017 fiscal year.  Expenses are $245,585.92 for 2015/2016.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Daniel I. Schultz, General Manager, Information and Technology
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270		   Chief of Staff
(813) 272-4986
    C 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20160802_776 (Board Meeting followed by Public Hearing) * Section C Item# 6.12