Business Services Action Item

DATE:	Tuesday, September 19, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Statement of Work with Altamira Consulting, LLC (ACL) for Geographic Information System (GIS) Synergy Software Services to Extend and Adjust Functionalities Related with Growth Management (Business Services Division)
EXECUTIVE SUMMARY
On January 17, 2017, the Board approved the Master Service Agreement to provide software maintenance, support, and additional services for the Synergy software used to support the Growth Management and Planning Department and the Student Planning and Placement Department. This software is used for school boundary planning and maps, student data geocoding, and the District school locator application. ACL is the sole source provider of services and support for the Synergy Suite of products. ACL will work directly with Growth Management staff for the following services:  ACL will provide professional services to receive, analyze, offer alternatives, and resolve requests from Hillsborough County Public Schools related to the operation of the GIS platform. Services may also include advice, workflow development (to solve geographical analysis and socio-economic studies), extend, adjust, develop new functionalities, and provide school boundary adjustments and map exhibits. In accordance with the Florida Department of Education (FLDOE) Purchasing Policy 6A-1.012(12)(d), commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements. When a district school board believes that commodities or contractual services are available only from a single source as specified by the FLDOE, the district school board may negotiate on the best terms and conditions with the single source vendor.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
This agreement will be capped at 350 hours, and funds in the amount of $40,250 will be available in the Information Technology budget. For tracking purposes, the project number specific to this agenda item is 6953. As of August 28, 2017, the remaining balance less encumbrances for this line item equaled $660,000.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer 813-272-4270		Chief of Staff (813) 272-4986
		C 6.22
Hillsborough County Public Schools (Florida) * Mtg.#20170919_819 (Board Meeting followed by Public Hearing) * Section C Item# 6.22