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Action Item
DATE: Tuesday, August 23, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS

Approve Acceptance of Project for Heating, Ventilating, and Air Conditioning (HVAC) Air Distribution System Renovation of Building One at West Shore Elementary School

EXECUTIVE SUMMARY

A previously approved District Facilities Five Year Work Program provided for renovation of the HVAC air distribution system in the main building at West Shore Elementary School.  District staff selected Phoenix Engineering Group, Inc. from the approved Continuing Services Consultants list to provide design services. On March 24, 2015, the Board awarded a contract for construction to Air Mechanical and Service Corp.  The scope of work included replacement of ductwork; new ceilings; and new energy efficient interior fluorescent lighting.  During the course of the work, significant structural and electrical deficiencies were identified and repairs were added to the scope via a previously approved change order.

The design professional has certified that the work is complete in accordance with the plans and specifications and other contract documents and recommends Board Acceptance.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,441,133.42 will be available in the Local Millage fund. For tracking purposes, the project number specific to this agenda item is 8100, 8111 and 8140. As of Tuesday, August 2, 2016, the remaining balance less encumbrances for this line item equaled $24,710.32.

Contract Sum:  $903,833.00
Approved Change Orders:  $297,499.49 Extra (See Attachment)
Revised Contract Sum:  $1,201,332.49
Payments to Date:  $1,141,265.86
Balance Due:  $60,066.63
Revised Construction Cost:  $1,284,901.77
EVALUATION
SUBMITTED BY:  Alice Sutton, Project Coordinator
Rory A. Salimbene, General Manager of Construction
Christopher Farkas   Dr. Alberto Vázquez
Chief Operating Officer
(813) 272-4004
  Chief of Staff
(813) 272-4986
    C 7.03
Hillsborough County Public Schools (Florida) * Mtg.#20160823_765 (Board Meeting) * Section C Item# 7.03