Business Services Action Item

DATE:	Tuesday, December 4, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Increase in Expenditures for the Purchase of Library Materials under the Piggyback of the Agreement Between Various Vendors and the State of Florida Department of Management Services - Agreement #55101500-17-ACS (Business Services Division)
EXECUTIVE SUMMARY
On December 5, 2017, the Board approved the piggyback of the agreement between various vendors and the State of Florida Department of Management Services for the purchase of library books, audio books, web-based library products, DVDs, and eBooks to be used in school media centers.   Since the time the agreement was awarded, purchase requests have increased due to the Title IV grant. The original bid prices have remained firm since the time of award. This agenda approves the increased volume of purchases. Currently, orders waiting for approval total $276,141 funded by the Title IV grant.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Annual expenditures are now estimated to be $800,000 based on historical annual spend and new purchase requests. Because these products are ordered districtwide, there is not one project number assigned for these purchases. The majority of these new purchases are from the Title IV grant, project 3543.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alternations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Deborah Cook		Gretchen Saunders
Chief Academic Officer (813) 272-4221		Chief Business Officer (813) 272-4270
		C 6.04
Hillsborough County Public Schools (Florida) * Mtg.#20181204_911 (Board Meeting followed by Public Hearing) * Section C Item# 6.04