HCPS FL Logo Business Services
Action Item
DATE: Tuesday, October 4, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Approve the Piggyback of the Agreement Between ReverTech Solutions and The School District of Osceola County, Florida - Invitation to Bid (ITB) #SDOC-16-B-062-MP Computer and Printer Repair Parts – Rebid (Business Services Division)
If approved, the Office of Information Technology will utilize this contract to purchase computer motherboards, hard drives, displays, batteries and numerous other computer parts. The initial term of this contract is from December 16, 2015, through December 15, 2018, with 1 subsequent 1-year renewal. Hillsborough County Public Schools will commence its use effective October 5, 2016.  Piggyback agreements may be terminated at any time.  The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards.

• Establish a strong foundation of financial stewardship
Funds in the amount of $175,000.00 are available in the General Fund Reserve for inventory purchases. Product is initially purchased from project 5001 and object number 550, and placed into Information Technology inventory.  As parts and equipment are needed districtwide, the product and expense are both transferred to the using site. As of Wednesday, September 14, 2016, the remaining balance less encumbrances for this line item equaled $4,253,299.67.
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Daniel I. Schultz, General Manager, Information Technology
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20161004_766 (Board Meeting) * Section C Item# 6.14