HCPS FL Logo Business Services
Action Item
DATE: Tuesday, November 1, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16125-MST Water and Wastewater Laboratory Services (Business Services Division)
EXECUTIVE SUMMARY
Water and wastewater testing is required by statute and governed by the Department of Health and the Department of Environmental Protection, respectively. This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for water and wastewater laboratory testing on district-owned plants (wells) and occasionally at city schools.  This recommendation has been reviewed by the Sites and Utilities Department Manager. 

The initial term of this agreement shall be for a one-year period, with four one-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. This contract will be reviewed annually and may be renewed by the Superintendent.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $60,000.00 will be available in the Sites and Utilities Department budget for 2016/2017. For tracking purposes, the project number specific to this agenda item is 8055. As of Thursday, September 22, 2016, the remaining balance less encumbrances for this line item equaled $86,792.00.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.08R
Hillsborough County Public Schools (Florida) * Mtg.#20161101_768 (Board Meeting) * Section C Item# 6.08R