Business Services Action Item

DATE:	Tuesday, July 30, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement between MGT of America Consulting, LLC and The School Board of DeSoto County, Florida - Management Services
EXECUTIVE SUMMARY
On July 24, 2018, The DeSoto County School Board entered into an agreement with Citory Solutions LLC for aluminum walkway covers. Hillsborough County Public Schools (HCPS) will be piggybacking this agreement in its entirety. The initial term of this contract was for a 4-year term beginning May 14, 2016, with three additional 1-year renewal options. If approved, HCPS will commence its use effective June 26, 2019. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations (Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)), from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state. As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice. NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate • Provide a student-centered learning environment that engages every child • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
The Supplemental Academic Instructional Categorical funds allocated for the fiscal year will be used for the external operator services. The cost of the contract for all 4 schools will be $xxx.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Harrison Peters		Gretchen Saunders
Chief of Schools, Administration (813) 272-4071		Chief Business Officer (813) 272-4270
		B 6.28
Hillsborough County Public Schools (Florida) * Mtg.#20190730_928 (Board Meeting followed by Public Hearing) * Section B Item# 6.28