Action Item
|
Business Services
Action Item |
| DATE: | Tuesday, November 1, 2016 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest Responsive, Responsible Bids Submitted by Haskell Termite & Pest Control, Inc. - Invitation to Bid (ITB) #16113-MST Fumigation Services (Site Specific) (Business Services Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for fumigation services to eliminate termite activity in permanent buildings and wooden walkways at specified sites. Services will include complete tenting and fumigation with Vikane gas, removal of tent, and the aeration of the buildings for eight sites located throughout the district. Award of this contract shall be to the overall lowest responsive and responsible bidder, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager.
The initial term of this agreement shall be for a one-year period, with a one-year renewal. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. This contract will be reviewed annually and may be renewed by the Superintendent. |
|
| STRATEGIC OBJECTIVES | |
| • Establish a strong foundation of financial stewardship | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $200,000.00 will be available in the Sites and Utilities Department budget for 2016/2017. For tracking purposes, the project number specific to this agenda item is 8018. As of Wednesday, October 5, 2016, the remaining balance less encumbrances for this line item equaled $214,000.04. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY:
Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operations Officer |
|
| Gretchen Saunders | Dr. Alberto Vázquez | |
| Chief Business Officer (813) 272-4270 |
Chief of Staff (813) 272-4986 |
|
| C 6.12R | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20161101_768 (Board Meeting) * Section C Item# 6.12R | ||