B6.01 - Approve the Purchase of HCL Portal Server and Connects Software License Renewal from Prolifics, Inc. (Information Technology Division)

HCL Portal Server and Connects software is required to operate our current Student Information System. Procurement Services solicited and received quotes from authorized HCL resellers to determine the lowest and best price for our HCL software annual renewal. Prolifics, Inc. provided the most cost-effective quote.

The District needs vendors to provide and maintain software that Information Technology staff use to develop our Student Information System to maintain student records.

The District has successfully purchased software license renewals through this authorized reseller.

Upon approval, the District requires the vendor to provide the requested software licenses according to the terms and conditions listed in the quote. The awarded vendor is:

Prolifics, Inc.

* Continuously improve processes and systems

* Provide a student-centered learning environment that engages every child

Approve the purchase of HCL annual software license renewal from Prolifics, Inc.

Jeremy Bunkley, Chief Technology Officer, jeremy.bunkley@hcps.net, (813) 272-4230
Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374

Funds in the amount of $115,266.20 will be available in the Information Technology Department budget. 

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.