B6.13 - Approve the Lowest Responsive, Responsible Bid Submitted by K&K Glass, Inc. - Invitation to Bid (ITB) #20148-A-DST-IV Bus & Vehicle Glass: Furnish, Install, and Repair (Operations Division)

On September 23, 2020, Procurement Services, in conjunction with the Transportation Department, issued an ITB to establish fixed pricing for glass replacement on buses and white fleet vehicles. Services will include the provision and replacement of one and two-piece windshields, side-window glass, and door glass as well as the removal of broken glass.  

The initial term of this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and renewed by the Superintendent, per the terms of the specifications.

Glass replacement and repair services are needed to maintain the safety of school buses and other vehicles districtwide. Glass replacement for school buses and other vehicles with damaged glass is a specialized contracted service that is more cost effective for the district to be outsourced. The frequency of use verses the investment in the personnel and specialty tools to cut and finish fit glass replacement is not a feasible option for the district.

Previous contracts for the purchase of vehicle glass have been successfully implemented during previous years.

Upon approval we require the vendor to provide the necessary equipment according to the terms and conditions listed in the ITB. The awarded vendor is:

K&K Glass, Inc.

* Establish a strong foundation of financial stewardship

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

Award ITB #20148-A-DST-IV Bus & Vehicle Glass: Furnish, Install, and Repair.

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374
Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

Funds in the amount of $100,000 will be available in the Transportation Department budget. For tracking purposes, the project number specific to this agenda item is 5335.

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.