Business Services Action Item

DATE:	Tuesday, May 16, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by U.S. Water Services Corporation - Invitation to Bid (ITB) #17014-MST-BJH Water and Wastewater Treatment Facilities Services (Business Services Division)
EXECUTIVE SUMMARY
The operation of water and/or wastewater treatment plants by appropriately licensed individuals is required by statute and regulated by the Florida Department of Health, as well as the Department of Environmental Protection. This ITB was prepared at the request of the Sites & Utilities Department to establish fixed pricing for labor and materials related to those operations at all fourteen District facilities with water and/or wastewater treatment plants.  This recommendation has been reviewed by the Sites and Utilities Department Manager.  The initial term of this agreement shall be for a one-year period, with four one-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $85,000.00 will be available in the Sites and Utilities Department budget. For tracking purposes, the project number specific to this agenda item is 8055. As of Wednesday, April 26, 2016, the remaining balance less encumbrances for this line item equaled $18,900.00. Funds needed for the remainder of the contract will be allocated in the 2017/2018 fiscal year budget.  If funds are needed that will exceed the amount remaining prior to June 30, 2017, the department will transfer funds from other accounts that are tracking under budget or delay purchases until the next fiscal year.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. This contract will be monitored to assure adherence to the terms and specifications. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20170516_813 (Board Meeting) * Section C Item# 6.14