Business Services Action Item

DATE:	Tuesday, May 16, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between Tampa Spring Company and the City of Tampa, Florida - Invitation to Bid (ITB) #11031417 Suspension System Repairs Cooperative (Business Services Division)
EXECUTIVE SUMMARY
If approved, the Transportation Department will utilize this contract to purchase materials and repair services for the steering and suspension systems for buses and trucks including the replacement of front end springs, bearings, steering and suspension components such as steering arms, kingpins, springs, bearings, bushings and front end alignments.  The initial term of this contract is for a 1-year period beginning April 18, 2017, through April 17, 2018.  This contract may be renewed for two additional one-year periods.  Hillsborough County Public Schools will commence its use effective May 17, 2017.  Piggyback agreements may be terminated at any time.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $300,000.00 will be available in the Transportation Department budget.  For tracking purposes, the project number specific to this agenda item is 5335.  As of Tuesday, April 25, 2017, the remaining balance less encumbrances for this line item equaled $6,128.45.  Funds needed for the remainder of the contract will be allocated in the 2017/2018 fiscal year budget.  If funds are needed that will exceed the amount remaining prior to June 30, 2017, the department will transfer funds from other accounts that are tracking under budget or delay purchases until the next fiscal year.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Chris Farkas, Chief Operating Officer

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer 813-272-4270		Chief of Staff (813) 272-4986
		C 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20170516_813 (Board Meeting) * Section C Item# 6.07