Business Services Action Item

DATE:	Tuesday, June 13, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between Pro Maintenance Inc., dba Messina Truck Center, and the Florida Sheriffs Association - Invitation to Bid (ITB) #FSA16-VEH14.0 Cab & Chassis and Other Fleet Equipment (Business Services Division)
EXECUTIVE SUMMARY
If approved, the District will purchase three Mitsubishi FE180 refrigerated trucks for the Student Nutrition Services Department.  Quotes were obtained on other makes and models for price comparisons. The initial term of this contract is from October 1, 2016, through September 30, 2017.  This contract may be renewed for up to two additional years on a year-to-year basis.  Hillsborough County Public Schools will commence its use effective June 14, 2017. Piggyback agreements may be terminated at any time.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent per the terms of the specifications.  In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Continuously improve processes and systems • Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $250,976.04 will be available in the Student Nutrition Services budget.  There is no specific project assigned for this purchase.  As of May 18, 2017, the remaining balance less encumbrances for this line item equaled $327,000.00.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.23
Hillsborough County Public Schools (Florida) * Mtg.#20170613_814 (Board Meeting) * Section C Item# 6.23