Accept the Lowest and Best Bid Submitted by Donaldson Company Inc. ITB #4641-KJ Diesel Oxidation Catalyst Bus Retrofit (Business Division)

This bid was prepared at the request of the Transportation Department to establish a firm price for the retrofitting of the SDHC's school bus mufflers. If awarded vendor cannot meet installation schedule or other requirements, the bid will be awarded to the next lowest bidder. This recommendation has been reviewed by the District's Transportation Manager. The Purchasing Department's Blue Team, Karon Johnson, Purchasing Agent, and Susan Girard, Purchasing Specialist, will maintain this bid file and related documents. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 206 vendors were notified of the solicitation, three (3) bidders responded and 203 did not respond.

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

These items are, or will be, included in the Transportation Department’s Budget in an amount not to exceed $100,000.