Accept the Highest Ranked Proposal Submitted by ThyssenKrupp Elevator Corporation - RFP No. 4643-TW Elevator Preventive Maintenance and Repair Services (Business Division)

On June 14, 2005, the Purchasing Department in conjunction with the Maintenance Department issued a request for proposal (RFP) for Elevator Preventive Maintenance and Repair Services. Firms were asked to provide their knowledge/experience, work plan and references. Proposals were due on July 12, 2005. A committee of District personnel was formed to review the proposal responses. Four (4) proposals were received within the RFP timeframe and were evaluated by the committee on July 15, 2005 and July 21, 2005. The committee is recommending that ThyssenKrupp Elevator Corporation be awarded this contract. Based upon the RFP specifications and committee evaluations, it is recommended that the firm ThyssenKrupp Elevator Corporation be accepted. The effective date for this award is August 24, 2005, with an expiration date of August 23, 2007. This contract may be renewed for two (2) additional one-year periods provided all terms and conditions remain unchanged and in full force and effect. The base price shall be firm for the period of 12 months from the date of award. Thereafter, every twelve month period, prices may be adjusted in accordance with the C.P.I. The percentage of change shall apply to the face amount of the contract which shall include all labor and materials. Pricing shall not increase more than 5% in any one year. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 50 vendors were notified of the solicitation, four (4) bidders responded and 46 did not respond.

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.

These items are, or will be, included in the budget for the Maintenance Department in an amount of $150,000.00.