Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, October 25, 2005
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

2004-2005 SHELTER RETROFIT GRANT
APPROVAL OF CONSTRUCTION DOCUMENTS AND GUARANTEED MAXIMUM PRICE

EXECUTIVE SUMMARY

This project was planned by the architectural firm of Carruthers & Associates Architects, P.A. Horus Construction Services, Inc. is providing construction management services under their continuing services agreement. Previously, the School Board acknowledged its desire to cooperate with and participate in the Hillsborough County Emergency Operations "Shelter" program. In January 2001, the School Board agreed to administer any grant funds received as part of the Emergency Shelter Retrofit Grant Program. The State of Florida, Department of Community Affairs, through the General Appropriations Act for the State Fiscal Year 2004-2005, Specific Appropriation 1467, is offering additional grant funds to Hillsborough County Schools. The Initiative provides funding to improve the utilization of school board facilities that have been designated as emergency shelters. Hillsborough County Schools, through applications prepared by Hillsborough County and the Hillsborough County Emergency Operations Center, has been awarded $599,145 in grant funding. Modification No. 1 to extend the initial agreement date of June 30, 2005 to October 31, 2005 was approved by the School Board on May 3, 2005. Modification No. 2 resulting in an additional $29,162 was approved by the School Board on June 22, 2005. These funds will enable improvements at Edison, Forest Hills, Lewis, Mort, Potter, and Tampa Bay Boulevard Elementary Schools, as well as Martinez Middle School.

Approval of the guaranteed price for Lewis Elementary School (Building 9), Potter Elementary School (Buildings 11 and 13), and Martinez Middle School (Buildings 3 and 4), designated as Group 2, will provide a maximum cost for these facilities. Project completion is scheduled for January 15, 2006.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

N/A

FINANCIAL IMPACT (Budgeted: Yes)

The District has been awarded a total of $628,307 in grant funding. Approval will encumber a total of $592,656.58 including architectural and engineering fees that have been committed to date. Approximately $35,650 remains within the grant funding for the remainder of the 2004 Shelter Retrofit projects.

EVALUATION

SUBMITTED BY:

J. Thomas Blackwell
General Manager of Construction
(813) 272-4112
Cathy L. Valdes
Chief Facilities Officer
(813) 272-4004
6.04
Hillsborough County Public Schools (Florida) * Mtg.#20051025_158 * Section E Item# 6.04