Accept the Lowest and Best Bids Submitted By Various Vendors - ITB #4689-KJ Audio Visual Equipment (Business Division)

This bid was prepared to establish a firm price of audio visual equipment for a period of two years. This award is made by item to the lowest responsive and responsible bidders meeting specifications. This recommendation has been reviewed by departments assisting with the specification development. The Purchasing Department's Blue Team, Karon Johnson, Purchasing Agent, and Susan Girard, Purchasing Specialist, will maintain this bid file and related documents. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 1,385 vendors were notified of the solicitation, 36 bidders responded, and 1,349 did not respond. A more detailed review of specifications can be obtained by contacting the Purchasing Department.

As stated in the OPPAGA report: "Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment, and services vital to the school's education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

These items are, or will be, included in the General Fund Department Budget in an amount not to exceed $1,000,000.00.