Accept the Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid #4704-HM Athletic Supplies (Business Division)

This bid was prepared at the request of the District's Athletics Department to establish a fixed price for middle and high school athletic supplies. This recommendation has been reviewed by the Director of Athletics. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 585 vendors were notified of the solicitation, 14 bidders responded.

As stated in OPPAGA report: "Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment, and services vital to the school's education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

The items are, or will be, included in the General Fund Budget for the Athletics Department in an amount not to exceed $375,000.00.

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing a vendor performance report. Prior to soliciting a new contract, the contract administration team must first give consideration to the specifications and supporting data of the expiring contract.