Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, June 13, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Highest Ranked Proposal Submitted by Northside Mental Health Center for Request for Proposal (RFP) #4835-TS Inclusion Training and Technical Assistance Services to Child Care Providers (Business Division)

EXECUTIVE SUMMARY

On May 9, 2006, the Purchasing Department on behalf of Early Childhood School Readiness Programs issued a Request for Proposal (RFP) for Inclusion Training and Technical Assistance Services to Child Care Providers based upon the specifications provided by the Early Childhood School Readiness Programs. The purpose of this RFP is to establish a partnership with a qualified firm interested in providing the District with Inclusion Training and Technical Assistance at 50 childcare facilities. Firms were asked to provide their knowledge, experience, references and cost. Proposals were due on May 9, 2006.

To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of available opportunities. Through this system, one (1) vendor responded (Attachment A). The evaluation process included a committee of district level personnel and representatives from the Early Learning Coalition (Attachment B). The evaluation consisted of two phases. During Phase I the committee met on May 12, 2006, and evaluated the technical proposals based on the RFP criteria. The Purchasing Staff contacted references to assist the committee in its evaluation. During Phase II the committee met on May 16, 2006, to evaluate the oral presentation. The committee recommends Northside Mental Health Center for Care Options/Early Childhood Family and School Support Team (FASST) be awarded this contract (Attachments C, D and E). The fee schedule for the firm recommended is provided under attachment F. The initial term of the contract shall be for a three-year period with an effective date of July 1, 2006. Attachment G is the contract.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

FINANCIAL IMPACT (Budgeted: Yes)

These items are, or will be, included in the School Readiness Coalition Budget in an amount not to exceed $45,000.

EVALUATION

Contract Administration or evaluation is performed by the Project Manager (end user) and Purchasing Analyst, who function as a team. Reviews are conducted face to face, typically quarterly or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Willie T. Campbell, CPPO, CPPB, General Manager of Procurement

Gwendolyn Luney, Assistant Superintendent
Student Services & Federal Programs
(813) 272-4879
Gretchen Saunders
Chief Business Officer
(813) 272-4270
5.27
Hillsborough County Public Schools (Florida) * Mtg.#20060613_178 * Section E Item# 5.27