Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, July 11, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

2004-2005 SHELTER RETROFIT GRANT
LEWIS ELEMENTARY SCHOOL - BUILDING NO. 9
APPROVAL OF CHANGE ORDER NO. 2 - $1,604.26 CREDIT
ACCEPTANCE OF PROJECT

EXECUTIVE SUMMARY

This project was planned by the architectural firm of Carruthers & Associates Architects, P. A. Horus Construction Services, Inc. provided construction management services under their continuing services agreement. Previously, the School Board acknowledged its desire to cooperate with and participate in the Hillsborough County Emergency Operations "Shelter" Program. In January 2001, the School Board agreed to administer any grant funds received as part of the Emergency Shelter Retrofit Grant Program. The State of Florida, Department of Community Affairs, through the General Appropriations Act for the State Fiscal Year 2004-2005, Specific Appropriation 1467, is offering additional grant funds to Hillsborough County Schools. The Initiative provides funding to improve the utilization of school board facilities that have been designated as emergency shelters. Hillsborough County Schools, through applications prepared by Hillsborough County and the Hillsborough County Emergency Operations Center, has been awarded $599,145 in grant funding. Modification No. 1 to extend the initial agreement date of June 30, 2005 to October 31, 2005 was approved by the School Board on May 3, 2005. Modification No. 2 resulting in an additional $29,162 was approved by the School Board on June 22, 2005. These funds enabled improvements at Forest Hills, Lewis, Potter, and Tampa Bay Boulevard Elementary Schools, as well as Martinez Middle School.

This change order provides a credit for the return of unused contingency funds.

The architect advises that the referenced project is finally complete in accordance with the plans and specifications and other contract documents and recommends Board acceptance.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

FINANCIAL IMPACT (Budgeted: Yes)

The grant provided reimbursement for all costs associated with construction improvements. The District provided architectural and engineering services and project administration through the Planning and Construction Department.
Contract Status: (See Attachment)
Revised Guaranteed Maximum Price: $51,886.32

EVALUATION

SUBMITTED BY:

J. Thomas Blackwell
General Manager of Construction
(813) 272-4112
Cathy L. Valdes
Chief Facilities Officer
(813) 272-4004
6.16
Hillsborough County Public Schools (Florida) * Mtg.#20060711_179 * Section E Item# 6.16