Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, October 24, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Becker-Parkin Dental Supply Company - Invitation to Bid #4848-CM Dental Chairs (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of Technical and Career Education to establish fixed pricing for Dental Chairs. This award is made to the lowest responsive and responsible bidder meeting specifications. This recommendation has been reviewed by the General Director of Technical and Career Education. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, four (4) bidders responded. A more detailed review of specifications can be obtained by contacting the Purchasing Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

FINANCIAL IMPACT (Budgeted: Yes)

These items are, or will be included, in the General Fund Budget in an amount not to exceed $26,300.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Willie T. Campbell, CPPO, CPPB, General Manager, Procurement

Michael Grego, Ed.D.
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
Gretchen Saunders
Chief Business Officer
(813) 272-4270
5.03
Hillsborough County Public Schools (Florida) * Mtg.#20061024_186 * Section E Item# 5.03