Business Action Item |
DATE: Tuesday, November 21, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
EXECUTIVE SUMMARY
While efficient and convenient, Purchasing Cards are vulnerable to misuse or fraud, if adequate controls are not in place. As we expand the District's use of Purchasing Cards, we will be mindful of the need to develop strategies to ensure compliance with procurement policies and guidelines. Recognizing that utilization of Purchasing Cards is a more efficient means of acquiring and paying for certain commodities, it is prudent that we expand the District's use of credit cards. As we expand the use of Purchasing Cards, we will be mindful of the need to develop strategies to ensure compliance with procurement policies and guidelines. The District's Purchasing Card policy will include controls designed to protect against fraudulent, or abusive transactions and to ensure that purchases are necessary, appropriate, and of reasonable cost. To maximize rebates the District will receive for utilizing Purchasing Cards, staff recommends approval of the attached contract with AmSouth Bank which offers a 1% rebate on Purchasing Card usage. This is a .6% increase over previous district rebates for Purchasing Card usage.
The agreement with AmSouth was competitively bid by another governmental entity. The effective date will be November 22, 2006 through the date of expiration by the lead agency, or until termination by our district, whichever comes first.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
FINANCIAL IMPACT (Budgeted: Yes)
EVALUATION
SUBMITTED BY: Verna Hurley, Assistant Department Manager
Willie T. Campbell, CPPO, CPPB
General Manager of Procurement (813) 272-4374 |
Gretchen Saunders
Chief Business Officer (813) 272-4270 |
5.09 | |
Hillsborough County Public Schools (Florida) * Mtg.#20061121_188 * Section E Item# 5.09 |