Accept the Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid (ITB) #4878-HM Concrete Installation for Temporary Sidewalks and Pads (Business Division)

This bid was prepared at the request of the Maintenance Department to establish a fixed pricing factor from qualified firms to install temporary, unreinforced concrete sidewalks and pads. Awarded contractors will be placed on a list, in rotation order (Attachment A), and contacted on a rotational basis to complete individual projects. This recommendation has been reviewed by the General Manager of Maintenance. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, nine (9) bidders responded. A more detailed review of specifications can be obtained by contacting the Purchasing Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

These funds are, or will be, included in the General Fund Budget in an amount not to exceed $400,000.

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.