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Business
Action Item
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DATE: Tuesday, January 16, 2007
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Exclusively Yours Investigative Services - Invitation to Bid (ITB) #4933-TS Private Service of Process (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Student Services and Federal Programs Department. The purpose of this ITB is to secure a process server, on an as needed basis, to provide all services necessary to effectuate service of process, subpoenas, and other papers for truancy cases. This recommendation has been reviewed by Elsa Tuggle, formerly Supervisor of Attendance. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, one (1) bidder responded. A more detailed review of specifications can be obtained by contacting the Purchasing Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”
FINANCIAL IMPACT (Budgeted: Yes)
These funds are, or will be, included in the General Fund Budget in an amount not to exceed $25,000.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Analyst, who function as a team. Reviews are conducted face to face, typically quarterly or by utilizing an on-line vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:
Willie T. Campbell, CPPO, CPPB, General Manager, Procurement
Gwendolyn Luney
Assistant Superintendent, Student Services and Federal Programs
(813) 272-4878
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Gretchen Saunders
Chief Business Officer
(813) 272-4270
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5.16R
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Hillsborough County Public Schools (Florida) * Mtg.#20070116_228 * Section E Item# 5.16R
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