Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #4919-HM CCTV/LAN Contractors(Business Division)

This bid was prepared at the request of the CCTV/LAN Department to establish a fixed bid price from multiple qualified firms for CCTV/LAN contractor services. All recommended contractors submitted the same price, or factor, resulting in a tie bid. As CCTV projects are determined, staff will assign work to the awarded firms on a rotational basis. The order of rotation (Attachment A) was determined by utilizing district tie bid guidelines. This recommendation has been reviewed by the Supervisor of CCTV/LAN. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, twelve (12) bidders responded. A more detailed review of specifications can be obtained by contacting the Purchasing Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

These funds are, or will be, included in the General Fund Budget in an amount not to exceed $500,000.

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.