Hillsborough County Public Schools Business
Information Item

DATE: Tuesday, May 29, 2007
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Report of Requests for Qualifications (RFQs) for the period of January 1, 2007, through April 30, 2007 (Business Division)

EXECUTIVE SUMMARY

The attached data submitted by the Maintenance Operations Department is a compilation of work that has been completed on various RFQs, utilizing the fast track sealed bid process, for the period of January 1, 2007, through April 30, 2007. This recommendation has been reviewed by the General Manager of Maintenance.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: "Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

FINANCIAL IMPACT (Budgeted: Yes)

The funds for these RFQs are included in the budget for the Maintenance Operations Department.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Willie T. Campbell, CPPO, CPPB, General Manager, Procurement

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
9.09
Hillsborough County Public Schools (Florida) * Mtg.#20070529_244 * Section E Item# 9.09