Accept the Lowest and Best Bids Submitted by Circle Division/Schutt Reconditioning - Invitation to Bid (ITB) #5034-CD Athletic Equipment Reconditioning (Business Division)

This bid was prepared at the request of the Athletics Department to establish fixed pricing for athletic equipment reconditioning. This recommendation has been reviewed by the Director of Athletics. A more detailed review of specifications can be obtained by contacting the Purchasing Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

These items are, or will be, included in the Athletics Department Budget in an amount not to exceed $50,000. Utilizing prices obtained through this solicitation, the District will realize a savings of approximately $2,247.50 or 4.6% as shown on the cost analysis (Attachment A).

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.