Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, April 20, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Florida Transportation Systems - Invitation to Bid (ITB) #10026-DST Wheelchair Lifts (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Transportation Department to establish fixed pricing for wheelchair lifts. Award of this contract shall be to the lowest bidder for the overall group of items, as specified in the bid. As rule 6A allows us to negotiate when there is only one viable bidder, we were able to obtain an additional 5% discount on parts and accessories, as well as a 1.15% reduction, approximately $7,200, in the cost of the lift installations from the vendor's original bid. This recommendation has been reviewed by the General Manager of the Transportation Department. A more detailed review of specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $500,000 will be available in the Transportation Department budget.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

David J. Steele, Ph.D
Chief Information and Technology Officer and Project Director for Empowering Effective Teachers Grant
(813) 272-4600
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.06
Hillsborough County Public Schools (Florida) * Mtg.#20100420_398 * Section A Item# 5.06