Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, May 18, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #10004-MST Flooring-Carpet and Vinyl, Purchase and Installation (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for flooring. This ITB may be renewed in four one-year increments subject to negotiations. Carpet Category A and C, along with all vinyl tile, will be awarded to Spectra Contract Flooring. The balance of the items will be awarded to Ocean Flooring, Inc. This recommendation has been reviewed by the Manager of Facilities Maintenance Support. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $400,000 will be available in the Facilities Maintenance Support Department budget for the purchase and installation of carpet and vinyl flooring.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Daniel J. Valdez
Deputy Superintendent
(813) 272-4166
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.14
Hillsborough County Public Schools (Florida) * Mtg.#20100518_401 * Section A Item# 5.14