Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, June 15, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve General Cooperative Agreements for the Joint Use of Recreational Facilities with All Hillsborough County Jurisdictions

EXECUTIVE SUMMARY

Hillsborough County Public Schools (HCPS) has an ongoing program coordinating with all four local governments to allow for the joint use of facilities for recreational purposes. This program saves overall tax dollars by sharing existing recreational facilities instead of each entity duplicating them. HCPS staff has worked with all local governments to develop a uniform General Cooperative Agreement for this purpose. The School Board will enter into a separate agreement with each local government with each containing generally the same provisions and procedures. The Tampa Agreement differs slightly because the City did not choose to participate in the reciprocal program to sponsor leagues playing at each others' properties.

The new Agreements will replace existing agreements that contain differing provisions for each local government and are outdated in some cases. The updated Agreements cover the use of recreational fields, courts and related buildings and clarify the responsibilities and procedures for their use. Attached are agreements with Hillsborough County, Temple Terrace, Plant City and Tampa, all of which have been approved by the appropriate City Council or Commission. All agreements will now have the same effective and expiration dates, making updating and renewing more consistent.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Demonstrate best financial practices, * Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health

FINANCIAL IMPACT (Budgeted: No)

There is no financial impact to HCPS. Each party will continue to maintain its own facilities for use by the other.

EVALUATION

SUBMITTED BY:

Lorraine Duffy Suarez
General Manager, Growth Management & Planning
(813) 272-4685
Cathy L. Valdes
Chief Facilities Officer
(813) 272-4004
A 6.05
Hillsborough County Public Schools (Florida) * Mtg.#20100615_402 * Section A Item# 6.05