Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, July 20, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #10059-MST Concrete Surfaces-Removal, Restoration, Repair, and Installation (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for concrete services.

Responses were evaluated and certain factors, including square footage pricing, pre-fabricated dumpster pad cost, and labor rates, were used in determining the three lowest scores. In an attempt to provide additional bidding opportunities for vendors, award of this contract shall be to the lowest bidder per maintenance area (Maintenance Central, Maintenance West and Maintenance East), which resulted in award to three Small Business Enterprise (SBE) vendors. They have selected which maintenance area they prefer to service as follows: Sanders Construction, Inc., Maintenance Central; Paragon Building Contractors, Maintenance West; and Barhoum Construction Group, Inc., Maintenance East. This recommendation has been reviewed by the General Manager of Facilities Maintenance Support. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for one year, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $75,000 will be available in the Facilities Maintenance Support Department budget for the purchase of concrete services.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.22
Hillsborough County Public Schools (Florida) * Mtg.#20100720_415 * Section A Item# 5.22