On March 10, 2010, the Procurement Department, in conjunction with the Facilities Maintenance Department, issued a Request for Proposal (RFP) for qualified firms to provide recycling services districtwide. The initial term of the contract is for three years beginning July 28, 2010. This contract may be renewed by the Superintendent for four additional one-year periods, provided all terms and conditions remain unchanged and in full force and effect. The following factors were considered when evaluating proposals: specialized experience in recycling services, implementation plan, commitment to quality, utilization of small businesses, and cost effectiveness of service.

Proposals were accepted on April 20, 2010. The district utilizes two online vendor registration systems to notify potential bidders of opportunities. Through these systems, four firms responded (Attachment A). The evaluation process included a committee of district-level personnel (Attachment B). On April 30, 2010, the committee evaluated the proposals based on stated RFP criteria. The evaluation committee selected three firms to move to Phase II Attachment C). The three vendors were evaluated after presentations at the committee meeting on June 15, 2010 (Attachment D). Upon completion of all phases of the RFP, the committee reviewed key points as a group, individually rated each firm for final compilation and ranking (Attachment D), and recommended Republic Services, Inc. for the award (Attachment E).

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

This will be a revenue generating contract for Hillsborough County Public Schools. Estimated annual revenue is unknown at this time.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.