|
|
Business
Action Item
|
DATE: Tuesday, August 10, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Mid Florida Armored & ATM Service, Inc. - Invitation to Bid (ITB) #10072-DST Armored Car Service (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Budget and Cash Management Department to establish fixed pricing for armored car service. Award of this contract shall be to the lowest bidder for the per site pick-up and deposit fee, as specified in the bid. This recommendation has been reviewed by the Manager of Services and Support, Budget Department. A more detailed review of specifications can be obtained by contacting the Procurement Department.
The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
Funds of approximately $275,000 will be available in the Budget and Cash Management Department budget, as needed. Hillsborough County Public Schools will save approximately $54,000 over the previous year's spend for armored car service due to the reduction in the fee.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:
Jean R. Bowman, General Manager, Procurement Department
Susan Garcia
Manager of Services and Support, Budget
(813) 272-4064
|
Gretchen Saunders
Chief Business Officer
(813) 272-4270
|
A 5.12
|
Hillsborough County Public Schools (Florida) * Mtg.#20100810_417 * Section A Item# 5.12
|